The submission of electronic advance data for a customs declaration for outbound postal items containing goods is now mandatory for many countries.

The requirement to complete electronic advance data for a customs declaration for all countries, which have requested this, including EU member states, is in accordance with articles 08-002, 17-107 and 17-216 of the Convention Regulations of the Universal Postal Union and in view of observing the specific requirements of the customs and security authorities for inbound postal items in the respective country.

The data is an electronic replication of the customs declaration forms CN22 and CN23, embedded in CP72, which have to be submitted in advance to the postal operators of the countries of destination of the items.

For this purpose, employees enter the following data in Bulgarian Posts’ software upon acceptance of items containing goods:

  • Declared value of the item indicated by the sender in the CN22 and CN23 (CP72) forms.
  • Currency (EUR or USD).
  • Nature of the contents (sale of goods, returned goods, gift, commercial sample, documents or mixed contents).
  • Quantity (pieces) of each article (part) of the contents.
  • Product code in line with the Harmonized Commodity Description and Coding Systems of the World Customs Organization – Information on product codes in line with the Harmonized System in Bulgarian can be found here.
  • Net weight of each article inserted into the postal item.
  • Value of each article inserted into the postal item.
  • Country of origin of the goods (the customer indicates the country of origin).
  • The documents, which accompany the goods inserted into the postal item, have to be described (if any). For example, invoice number, parcel post form, etc.
  • IOSS number/OSS number – not mandatory.

 

New rules for online sellers in Bulgaria that send items abroad:

When sending abroad goods inserted into postal items after 1 July 2021, online sellers in Bulgaria that have registered in line with the Special VAT schemes, for the application of which an electronic one stop shop system is used, have to provide their IOSS/OSS number to post office employees. The latter enter the number in the respective software as part of the electronic advance data for a customs declaration for outbound postal items containing goods.

The IOSS/OSS number shall not be entered into the paper form CN22 or CN 23, embedded in CP72. Postal items under the IOSS scheme can be marked by the sender with a black logo with the inscription IOSS.

More information on the Special VAT schemes, for the application of which an electronic one stop shop system is used, can be found on the website of the National Revenue Agency: OSS-here and IOSS-here.

In view of the requirement to fill in electronic advance data for a customs declaration, more time is needed for the processing of postal items upon their acceptance.

We kindly ask for your understanding and patience, while employees fill in the required data as well as for your cooperation in providing correct and complete data in the CN22 and CN23 (CP 72) forms and any information that Bulgarian Posts’ employees may need.

For all countries, for which the submission of electronic advance data for a customs declaration is required, including for EU member states, the completion of the paper forms CN22 and CN23, embedded in CP72, is also mandatory.

Thank you for your understanding and cooperation!